Maintaining a smooth and nimble business operation requires an organized office. A clean, organized, and polished workspace improves productivity and efficiency, making for a more stress-free environment! Ensure that your team is ready to handle any project thrown their way with these office organization tips and ideas, designed to help remove clutter and preserve order.
Business Office Organization Ideas
1. Set Up a Labeling System
Start organizing your workspace by labeling shelves, storage bins, baskets, drawers, and filing cabinets. This will remind you and your employees where things go and help everyone in the office find things more easily. A label maker is an essential piece of office organization equipment!
2. Automate Recurring Tasks
If there are lengthy, time-consuming tasks your office completes on a regular basis that can be automated, do so! Automating tasks, such as restocking office supplies, scheduling meetings, or checking in clients, can save you time, money, and stress while keeping your office as efficient as possible. There are plenty of software programs and digital devices to help you do this!
3. Minimize Paper Use
Paper often makes up the majority of an office’s clutter. It’s important that your paper products, including bills, invoices, contracts, manuals, and mail, are kept in order. You can do this easily by going digital! Start by recycling or shredding as much unnecessary paper as possible. If you have any essential paperwork, scan it and store it in an electronic filing system or digital cloud as you make the switch to a paperless office.
Minimizing paper use in your office will help you create a unified organization system while ensuring that no document gets lost. Other benefits of a paperless office include savings in paper products, increased document security, and data backup. You’re also doing your part to protect the environment!
4. Utilize Wall Space
Free up desk and floor space and avoid clutter by utilizing your walls! Here are some office organization tips and ideas for your wall space:
- Mount shelves or add built-in cabinets to your wall for increased storage space that’s out of the way.
- Add message boards or wall racks to your walls for paper or mail storage.
- Use some of your wall space for a pegboard to keep office tools and supplies easily accessible.
- Add a dry-erase board to your wall for to-do lists, brainstorming sessions, reminders, and more!
- Free up desk space, and invest in a wall calendar to keep track of your daily schedule.
Install a coat hook on the wall for employees to keep their jackets, rather than leaving them on their chair or throughout the office.